Facilities Management - Maintenance Planner

• The purpose of this position is to provide building maintenance and office administration support to company managed buildings.
• Analyzes work orders by size, urgency, skill set, location, complexity, and available manpower; and assist operations teams by issuing work orders in a sequential flow to individual technicians or work teams.
• Work order experience
• Managing work order que-PO set to correct individual • Tracking WO to make sure they are complete • Tracking PO though entire process-timely invoicing • Managing safety procedures-permits for work • Scope of work-notifying and planning work with a vendor • Ensuring materials are available

MUST HAVES:

• Minimum of four years of related experience and/or training.
• High school diploma or general education degree (GED) Required.
• Valid driver's license, if driving required in conjunction with job duties. Facility Management and CFC certification is desired.

Responsibilities:

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations. Requires basic analytical skills.
• Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet.
• Ability to use work order system.
• Coordinates the engagement and direction of appropriate subcontractors.
• Work closely with Technicians to stage materials, permits, subcontractors, tools, and another resources necessary to accomplish the work in the most productive manner possible.
• Develop, maintain and distribute work flow processes to the entire account team documenting how work is planned, scheduled and executed. Works with management team to optimize the mixes of: planned and scheduled work, scheduled (but not planned) work, and unscheduled work.
• Provides regular statistical reporting to the management team and client showing quantities evidence of the productive use of the work force.
• Uses guidelines set by management, develop, implement, and manage preventive maintenance and life cycle optimization strategies.
• Performs annual review of preventive and predictive maintenance programs to insure current work order system library contains correct frequencies and balanced 12 month schedules for all technicians and vendors.
• Review and rationalize appropriate predictive maintenance tasks. Trains the work force in the use of predictive maintenance techniques.
• Analyzes predictive maintenance data for trends. Initiates corrective actions as appropriate. Determines appropriate predictive maintenance tasks.
• Other duties as assigned. No formal supervisory responsibilities in this position.
• May provide informal assistance such as technical guidance and/or training to coworkers.
• May coordinate work and assign tasks.
• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.